Checklist for choosing a private function room

Hiring a private function room for your next event can reap multiple benefits for your business in terms of impressing the right people.

But what sort of things need to be considered before the big day? Here's a checklist to get you started:

Venue accessibility

Is the function venue accessible by public transport? Or does it have any on-site parking? Staff and clients are more likely to attend your function if it's easy to get to and they don't have to pay a fortune in cab fares.

It's also imperative to check that the venue is easily accessible by the disabled.

Check the fine print

It's a good idea to check the venue's policy regarding attendance, as numbers can often increase and decrease right up to the day of a corporate event. Is your venue flexible to allow more guests? Will it be too big if numbers drop?

Beware of bad weather

If your corporate venue is outdoors, you don't want inclement weather to ruin your event – or spoil the good time being had by potential clients. Always choose a function venue that has a contingency plan in case of wet weather.

Security

Ask whether the venue can provide security for your event to keep out unwanted guests. You should also ask whether cloakroom or storage facilities will be available, so your guests will know ahead of time that their belongings will be safe.

The right equipment

Having access to the right equipment for presentations can give you a huge leg up with potential clients. Utilising that latest technology and equipment for your presentation always reflects well on your business.

Ask the venue what services they can provide to assist you with your presentations. It is always good to do a run-through prior to your event to iron out any problems before the big day. This could mean the difference between a successful presentation and a failure.

Things to remember

• Is the venue easily accessible by public transport or is there parking on site?
• Will the venue provide security to keep unwanted guests out?
• For outdoor events, is there a back-up plan for bad weather?
• Do guests have access to a cloakroom or somewhere secure to store belongings?
• Does the venue have audiovisual equipment to assist your presentation?
• Can venue staff provide assistance in operating things like projectors and sound systems?
• Can you alter the number of guests attending right up to the day?

Get started

Armed with the right questions, you're sure to find a function venue that checks all the boxes for a successful event.

Find out ways a private function room can help put your business in the best light.