Office removalists - Writing an office moving checklist for peace of mind

The success of your move depends on how organised your business is leading up to moving day, which is why it's essential to have an office removalists checklist to ensure the process is as smooth and efficient as possible?

You've employed the services of office removalists and decided on a date for your office move. Now all you have to do is sit back and let the office removalists do their thing, right?

Wrong. The success of your move depends on how organised your business is leading up to moving day, which is why it's essential to have an office removalists checklist to ensure the process is as smooth and efficient as possible?

Know your new location

It's important to familiarise yourself with your new premises, from design and layout to access. Take notes on the dimensions of the new office so you can refer to them when deciding what equipment and furniture to take with you.

Take stock of your assets

• Audit your equipment and furniture - decide what to take and what to sell or throw away
• Get rid of as much rubbish or useless equipment as you can before the move
• Look at your storage and filing facilities - is there a more efficient way this can be done?

Get expert office removalists advice before moving office 

Professional office removalists offer a wealth of information to make the process run smoothly. They should:

• Create a floor plan of the new premises, with the location of desks, equipment and people
• Provide advice on labelling so that items are correctly placed in the new office
• Identify potential problems, such as access issues
• Sell or dispose of any unwanted equipment
• Offer packing tips if staff will be packing their own workstations
• Ensure a files and records management plan is in place

Share the knowledge 

Ensure that everyone is on the same page by developing a staff communication strategy. Inform them what items they will need to take responsibility for and how to properly prepare desks and equipment ready for moving office.

It's also a good idea to draw up a list of clients who will need to be notified of your impending move, and provide an alternative contact number while your business is in transit.

The big day moving office

Depending on the level of service your office removalists are providing, you may be able to take it easy on moving day. But if you're taking a more hands-on approach, here are some things to consider:

• Ensure staff move their personal items or place them in moving containers
• Label all desks, boxes and equipment as per the new office floor plan
• Filing cabinets should be locked or drawers taped shut, with keys taped to the outside
• When packing up desks, place small or loose items in envelopes
• Label items that are not being taken to the new premises with 'Do not move' stickers
• Tape up moving parts on office equipment, such as fax machines and printers
• Unplug and disassemble office equipment
• Cancel services at your old building, such as electricity and gas

Moving on up

Having an office removalists moving checkist will increase your chances of hitting the ground running at your new location. Talk to experienced office removalists today and start planning ahead for your business move.